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Are you looking to throw a party but don't know where to start? Maybe you are feeling overwhelmed by the massive selection of decorations and themes available to you? Relax and don't worry, by following a few simple steps and taking things one step at a time anyone can throw a successful party. Whether you are having a small family get together, a formal affair or a children's theme party, we can help you with all of your planning needs.
Party Basics
First, before doing anything else, answer a few basic questions about the event. The way you answer these questions will help you focus on your party and get started in the right direction. Planning for a successful party doesn't just happen, you should have these questions answered at least a few weeks prior to the date the party is scheduled for.
1. How formal is your party going to be? Is it a formal dressy affair or a casual gathering?
2. What type of theme do you want to center the party around? Luau, Rock & Roll, Western, etc.
3. How many people do you plan on inviting?
4. How much money do you have budgeted for the party?
5. Will you be hosting the party at your home or an outside location?
6. Do you need to arrange for entertainment at the party?
Party Invitations
Once you have answered the basic questions you need to create a list of guests and purchase your invitations. It is good practice to send your invitations out three to four weeks before your party. You can usually count on getting some of your invitations back as regrets.
Party Supplies
Every party requires a few basic elements regardless of the theme of the party. All of these items will work whether you are throwing a birthday party for a child or a formal dinner party for business associates. The quantity you need of each item depends on your budget and the number of guests expected.
· Balloons - Latex and Mylar
· Centerpieces
· Confetti
· Curling Ribbon
· Drinks
· Party Favors
· Flowers
· Food
o Appetizers
o Main Course
o Desserts
o Cake
· Glassware
· Invitations
· Mood Lighting
o Candles
o Tiki Torches
o Luminaries
o Twinkle Lights
o Mirror Ball
· Music - background or dancing
· Napkins
· Placecards
· Plates
· Punch Bowl or pitchers
· Serving Trays
· Silverware or Plasticware
· Streamers
· Table Covers and Skirting
· Tables and Chairs
Party Planning Timetable
Stay organized and prepared with the planning timetable below. We can even send you a printout that lists what you need to do and check off each item as you finish it.
3-4 Weeks Before The Party
· Set your budget
· Rent tables and chairs
· Arrange for any special help and or entertainment
· Make a list of your basic supplies and needs
· Send out invitations
· Decide on and order decorations
2-3 Weeks Before The Party
· Plan Your Menu
· Prepare food ahead of time, if possible and freeze.
· Purchase favors and tableware
· Choose music and entertainment
· Order any flowers or special keepsakes, party bags
· Determine your event schedule for activities (games, mingling, food)
1 Week Before The Party
· Finalize the headcount, but be flexible that it may change
· Purchase beverages
· Check camera equipment and purchase film
2-3 Days Before The Party
· Confirm all arrangements
· Purchase any fresh food
· Give helpers a specific task from your list
· Arrange your serving trays and dishes
· Arrange favors
· Decide on what you will wear!
1 Day Before The Party
· Decorate!
· Complete food preparation and pick up ordered food items
· Set tables
· Make room for coats and purses
· Purchase ice
· Set aside cash or check to pay helpers, caterer or entertainment
The Day Of The Party
· Put out any outdoor decorations
· Set out bowls of candy and nuts
· Give last-minute instructions to helpers or caterer
· Set up the drinks
· Prepare any last-minute food
· Put your camera out so you are sure to capture the memories
· Start the music, light candles, set the mood
· Get ready for the event – a bath, exercise, music – whatever gets you in the mood
· Relax and enjoy the party!